How to create and print invoices for extras on CBM

Last Updated: Aug 03, 2013 01:37PM CEST

Booking Manager 9.3 now allows for workers in base to create and issue invoices for extras on-line directly on CBM.

Creating a user with correct access rights

First you need to create user .

Enter the Address book and select Staff under Groups in Filter (1.). Press New (2.) to enter the staff member. When entering data the most important information is the E-mail (3.) because it will serve as a username for the system.
Next click on Misc (1.) and enter the Password (2.) for the system and press Apply (3.)

Finally you click on Access rights and select Module Bases (2) and place checks to allow Read, Write, Manage and Administer (3.) and press Apply (4.) and then Close (5.).

Synchronize the system so the user is able to log in online.

Creating and printing invoices for extras

Once the log in has been created and synchronized the user can log in to the CBM with his log in information.

In CBM first click on Reservation manager icon (1.) to open the reservation list and then on the Reservation calculation icon (2.) on the reservation for which invoice for extras is to be issued and click on New (3.).

This will open a custom reservation that contains only extras from that reservation.

You will need to set the tax percentage for each item (1.) and note that the item has 0% tax it should be entered as 0. If you do not enter the tax value it will automatically apply the tax from the Tax field (1a.). Since this is the invoice for extras payable in base it is checked as Free entry reservation (3.) and as Invoice guest (4.). Once you enter the tax a Save (5.) button will appear so you click on it to save changes.
After that the Invoice (6.) is ready to be printed in pdf form.

However if you do not want to print right away, you can always access the calculation and the invoice from Reservation manager by clicking on the Reservation calculation icon (1.) on the reservation and clicking on the Custom reservation (2.) in the box.

The Invoice will be invoiced to the guest (1.), contains only the prices of extras (2.) and their respective tax rates (3.) and the total for extras (4.).

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