How to Set Up Special Trips in Booking Manager

Special Trips in Booking Manager allow charter companies to offer unique itineraries such as one-way charters or short-term bookings. These are ideal for filling gaps in your booking calendar and attracting clients with flexible travel plans.

To access the Special Trips Section, go to:

1. Settings.
2. Prices.
3. Special Trips.

Next you can create your own trip by:

1. Press on Add new.
2. Define the Name of your Special trip.
3. Select the Type from the dropdown menu: A - Special Trip, B - Special Price, or C - Restriction.

A - Special Trip allows you to offer your boat outside of its standard schedule—perfect for adding short-term charters alongside regular weekly bookings. For example, if your boat is typically available from Saturday to Saturday, you can use this feature to create unique offerings like midweek or weekend trips.

1. Define the Start date by pressing the Calendar icon and selecting the date.
2. Define the End date by pressing the Calendar icon and selecting the date.
3. Choose the Product by selecting one of the products from the dropdown menu.

Then you can continue by defining the following:

1. Duration: select the number of days of your planned trip. You can select multiple entries. In the example below, 4, 5, and 6 days are selected for Short Term Charter.
2. Choose one or more check-in days by highlighting the desired weekdays in the Starting Day field. In the example below, Tuesday, Wednesday, and Thursday are selected.
3. You can set custom check-in or check-out times. If left blank, the system will default to the times configured for your boat or main account.
4. Base Selection: This allows you to specify from which Base this trip is valid from.
5. Click Save to apply your settings.

Once you save your settings, the Special Trip will be automatically added to your list of Special Trips

1. Select the required trip by selecting it from the list of trips on the left side panel, and the trip details will be visible in the middle of the page.
2. From here, you can enable and disable the trip anytime you wish by moving the selector.
3. Press on the dots to choose if you like to Copy or Delete this setting.

From the Yachts tab, you can choose if this trip applies to one, a few, or all of your boats.

1. Select the desired boats.
2. Click on Save to save the settings.

From the Base tab, you can choose if this trip applies to one or multiple bases:

1. Check the box next to the desired base.
2. Click on Save to save the settings.

B - Special Price allows you to add a different price for your charter than your original price list.

For example, if you charter operates from Saturday to Saturday, but you still like to open availability from Wednesday to Wednesday in September for a lower price, you can:

Follow the same steps as in A - Special Trip, but enter your desired price in the exact value, or as a percentage of the weekly price.
 

As explained earlier, select your check-in days and the duration of the trip, and click on Save to save your new trip.

C - Restriction allows you to create special rules for your charters, just like the Special Price & Special Trip. In this case, you can block certain dates, a check-in day, or some durations.
For example, in the case below, if you offer your boat for Daily & Weekly charters, but you want to block the short-term charters in the high season, we can:

1. Set a Restriction Trip.
2. Enter the dates for July and August.
3. From the Duration window, highlight the number of days that you would like to block.
4. Click on Save to save the settings.