How to send Offers/Invoices with Alternative Currency - WEB

Even though the base currency in the Booking Manager is Euro, you still can work with different currencies and send offers or invoices with different currencies.

1. How to get Currencies and their Exchange rates

The easiest way to get all available currencies is to synchronize with the Central European Bank.

In order to do this, you must go to Settings > Exchange rates

when the exchange rate window opens click on Synchronize with Bank 

If you prefer you can fix the exchange rate or a currency:

1. Select the currency you want to change
2. Click on the Exchange rate field and set the value and press Enter on your keyboard.

If you synchronize again that value will be overwritten with new synchronized data.

2. Creating the reservation with an alternate currency

1. Create a new reservation in the same manner as you would a standard one in Euros and then click on Invoice detail 
2. Select Alternative currency
3. Select exchange rate and it will load from the exchange rates. You can set the exchange rate freely as you like.
4. Press Save when done.

When you send the offer the final amount will have values in default currency but will also have values in Alternative currency in brackets.

3. Payments

Since usually there are 2 payments for the charter, the exchange rate has most likely changed in the period between payments.

Therefore, you are able to issue advance payments invoices which states that, even though their main currency is Euro (or other default currency)  the value in alternative currency has been calculated with different exchange rates.

 

1. To change the exchange rate on each payment  double-click on the field and change it.
2. You can also place the exchange rate in the Remark  field and it will be visible on the printed advanced payment invoice.